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Notetaking AI That Keeps Your Sources

A notetaking AI should turn meetings, PDFs and videos into notes you can trace back. Start free with TicNote, no bot invited.

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Laptop with structured notes and a notebook on a meeting room table
What it does

Built for people who need the receipts

Most notetaking AI stops at a summary. These are the parts that matter when the note has to hold up later.

Transcription without a bot

A Chrome extension captures Google Meet, Teams and Zoom audio directly, so nobody sees an extra participant join the call.

One project, many sources

Meetings, PDFs and YouTube videos sit in the same project, so questions are answered from all of it together.

Claims link to sources

Outputs keep clickable references to the moment or passage they came from, which makes checking a quick habit.

Files, not just text

The Shadow agent builds exportable files from your sources: slide decks, HTML reports, dashboards and mind maps.

120 transcription languages

Record in one language and read the result in another, with translation built into the same workspace.

Export to your own tools

TicNote Web exports to Notion and Obsidian, so the notes can live inside the knowledge base you already keep.

How it works

From recording to usable notes

The method is short. The discipline is in choosing what goes into the project.

  1. 1

    Create a project

    Name it after the question you are answering, a client briefing or a literature review, not after a date. Everything related lives there.

  2. 2

    Add sources

    Record a call with the extension, upload audio, or import a PDF or video. Each source is transcribed or read and stored in the project.

  3. 3

    Ask, then verify

    Request a summary, a decision list or a report. Open the linked source behind any claim that will leave your desk.

  4. 4

    Generate and export

    Ask the agent for slides, a calendar or a dashboard, then export what you need to Notion, Obsidian or a file.

For consultants and managers

Turn a week of calls into one briefing

A consultant who sits through six client calls in a week rarely lacks material. What is missing is the thread between them. With every call recorded into one project, a single question such as what did the client commit to, and when returns an answer drawn from all six, with the original moment attached. The briefing note then reflects what was said instead of what was remembered on Friday afternoon.

  • Decisions and commitments pulled across calls
  • Each answer linked to the recording moment
  • A slide deck or report generated from the same project
Consultant at a laptop after a video call with agenda and sticky notes
For researchers and analysts

Put the interview and the report in one place

Spoken and written material usually live in separate tools, which is why the connection between them gets lost. A project that holds an interview recording, the PDF it refers to and a related video lets you ask where the two disagree. That is a useful question for an analyst writing a note, and an easier one to answer when nothing has to be copied between apps.

  • Audio, PDF and video side by side
  • Contradictions surfaced rather than smoothed over
  • Sources stay clickable in the output
Printed report, tablet and notebook arranged on a desk
Honest comparison

Where this kind of notetaking AI fits

Categories, not brands. Pick the column that matches the material you capture most.

CriterionSource-based workspace (TicNote)Transcript-only recorderTyped notes app with AI
Captures meetingsYes, via Chrome extensionYesUsually no
Imports PDFs and videosYes, in the same projectRarelySometimes, as attachments
Claims link to sourcesYesTimestamps onlyRarely
Generates files (slides, reports)Yes, through the Shadow agentNoLimited
Free tier300 minutes a monthUsually capped minutesUsually capped storage
Main limitBest output needs a clear promptNo synthesis across sourcesNo audio capture
Pricing

Start free, pay when you hit the ceiling

Prices checked on the vendor's pricing page in October 2026. Annual billing shown, check the live page before buying.

Free

$0 /mo

To test on real recordings

  • 300 transcription minutes a month
  • Web recordings up to 30 minutes
  • 30 document summary requests a month
  • Mind map, translation and live transcription
  • Basic summary templates
Most popular

Professional

$199 /year

About $16.58 a month

  • 1,500 transcription minutes a month
  • Recordings up to 3 hours
  • 3,000 Shadow credits a month
  • 300 document summary requests a month
  • Advanced and custom templates

Business

$399 /year

About $33.25 a month

  • 6,000 transcription minutes a month
  • Recordings up to 8 hours
  • 8,000 Shadow credits a month
  • 1,000 document summary requests a month
  • Extra credit packs available
Questions

Common questions about notetaking AI

What is the best notetaking AI for meetings and documents together?
It depends on where your material lives. If most of it is spoken (calls, interviews, briefings) and part of it is written (PDFs, reports, videos), a source-based workspace like TicNote fits, because both end up in one project. If you only read documents, a document-first tool is simpler. Pick by the source you capture most.
Does TicNote join my calls as a bot?
No. It captures audio through a Chrome extension on Google Meet, Teams and Zoom, so no extra participant appears in the call. Check your own consent and recording rules before you record anyone, with or without a bot.
Is there a free plan, and what are its limits?
Yes. The free plan gives 300 transcription minutes per month, web recordings capped at 30 minutes, and 30 document summary requests per month. Shadow credits, which power the advanced agent, start on paid plans or with a linked TicNote device.
How accurate is AI transcription, and can I check a claim?
No transcript is perfect, especially with accents, crosstalk or jargon. What matters is whether you can verify. TicNote keeps outputs linked to their sources, so a claim in a report points back to the moment it came from. Treat that link as your proofreading tool.
Which languages does it support?
TicNote advertises transcription in 120 languages, plus translation and a mind map view. Quality varies by language and audio quality, so test one real recording in your language before committing a team to it.
Can I move my notes into Notion or Obsidian?
Yes. TicNote Web supports export to Notion and Obsidian, which matters if you already keep a personal knowledge base. You can also generate files from a project, such as slides or an HTML report, and keep those separately.
Is a notetaking AI worth paying for?
Pay when the free minutes run out, not before. Run two real weeks on the free plan. If you hit the 300 minute ceiling or need recordings longer than 30 minutes, the Professional plan (3 hours per recording, 1,500 minutes) is the natural next step.
How is this different from just using a chatbot?
A chatbot keeps scattered conversations. A source-based workspace keeps your recordings, PDFs and videos in a project, so every answer draws on the same material and can be traced back. That traceability is the practical difference when you need to cite something later.

Try it on your next meeting

The free plan gives you 300 minutes to test on real material. No device needed.

Read the questions